Executive Assistant
GSK
Administration
United Kingdom · London, UK
You will provide high-quality executive support to senior leaders in a fast-moving, global environment. You will manage complex calendars, travel, and meetings while building strong relationships across functions. This role goes beyond traditional administrative support and includes coordination across multiple senior stakeholders, leadership forums, and high‑visibility programmes in a complex matrix organisation. We value organised, proactive problem-solvers who work with discretion and calm under pressure. This role offers clear opportunities to grow your skills, deliver meaningful impact, and help GSK unite science, technology and talent to get ahead of disease together.
We create a place where people can grow, be their best, be safe, and feel welcome, valued and included. We offer a competitive salary, an annual bonus based on company performance, healthcare and wellbeing programmes, pension plan membership, and shares and savings programme.
We embrace modern work practises; our Performance with Choice programme offers a hybrid working model, empowering you to find the optimal balance between remote and in-office work.
Discover more about our company wide benefits and life at GSK on our webpage Life at GSK | GSK
In this role you will
Manage highly complex diaries for VP leaders, balancing competing priorities across multiple time zones.
Coordinate international travel, visas, and detailed itineraries, anticipating issues and resolving conflicts proactively.
Prepare high‑quality meeting materials, leadership briefs, and presentations for senior‑level forums.
Act as a central coordination point for leadership meetings, governance forums, and cross‑functional interactions.
Build trusted relationships with senior stakeholders and executive assistants across the organisation.
Lead process improvements and operational support activities, including expenses, invoices, and purchase requests.
Why you?
Basic Qualifications & Skills:
We are looking for professionals with these required skills to achieve our goals:
Proven Executive Assistant or Senior PA experience supporting VP level in a complex organisation.
Experience supporting multiple senior stakeholders and managing high‑volume, fast‑changing priorities.
Strong diary and travel management experience, including international arrangements.
Excellent written and verbal communication skills, with confidence engaging senior leaders.
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools (Teams).
High level of discretion and resilience when working under pressure.
Preferred Qualifications & Skills:
Please note the following skills are not necessary, just preferred, if you do not have them, please still apply:
Experience in Big Pharma or a large matrix organisation, ideally at regional or global level.
Exposure to large programmes or portfolios (e.g. R&D, development, oncology, commercial).
Experience with expense, procurement, or HR systems (e.g. Concur, Ariba, Workday).
Strong organisational skills paired with a proactive, solutions‑focused mindset.
Comfortable learning and using modern digital and AI‑assisted productivity tools.
Bachelor’s degree or formal EA/PA or business administration training.
Closing Date for Applications – 27th of April 2026 (COB)
Please take a copy of the Job Description, as this will not be available post closure of the advert.
When applying for this role, please use the ‘cover letter’ of the online application or your CV to describe how you meet the competencies for this role, as outlined in the job requirements above. The information that you have provided in your cover letter and CV will be used to assess your application.
At GSK, we have bold ambitions for patients, aiming to positively impact the health of 2.5 billion people by the end of the decade. Our R&D focuses on discovering and delivering vaccines and medicines, combining our understanding of the immune system with cutting-edge technology to transform people’s lives. GSK fosters a culture ambitious for patients, accountable for impact, and committed to doing the right thing, making sure that we focus our efforts on accelerating significant assets that meet patients’ needs and have the highest probability of success. We’re uniting science, technology, and talent to get ahead of disease together.
Find out more:
Why GSK?
Uniting science, technology and talent to get ahead of disease together.
GSK is a global biopharma company with a purpose to unite science, technology and talent to get ahead of disease together. We aim to positively impact the health of 2.5 billion people by the end of the decade, as a successful, growing company where people can thrive. We get ahead of disease by preventing and treating it with innovation in specialty medicines and vaccines. We focus on four therapeutic areas: respiratory, immunology and inflammation; oncology; HIV; and infectious diseases – to impact health at scale.
People and patients around the world count on the medicines and vaccines we make, so we’re committed to creating an environment where our people can thrive and focus on what matters most. Our culture of being ambitious for patients, accountable for impact and doing the right thing is the foundation for how, together, we deliver for patients, shareholders and our people.
GSK is an Equal Opportunity Employer. This ensures that all qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), military service or any basis prohibited under federal, state or local law.
We believe in an agile working culture for all our roles. If flexibility is important to you, we encourage you to explore with our hiring team what the opportunities are.
Should you require any adjustments to our process to assist you in demonstrating your strengths and capabilities contact us at UKRecruitment.Adjustments@gsk.com where you can also request a call.
Please note should your enquiry not relate to adjustments, we will not be able to support you through these channels. However, we have created a Recruitment FAQ guide. Click the link where you will find answers to multiple questions we receive
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